Mercury 2021 - Guidelines for Poster and Platform Presentations
To ensure the smooth running of each session, only PowerPoint (.ppt or .pptx), Keynote, and Portable Document Format (.pdf) presentations will be accommodated. The conference will have computers running Microsoft Windows and Macintosh OS in each presentation room; Microsoft PowerPoint and Adobe Acrobat Reader (Windows and Macintosh) will be the software used for presentations. Presenters should ensure that their files are compatible with these programs.
Presentations should be uploaded in advance of the conference using the supplied link. Files will only be accepted on flash drives/memory sticks that plug into a standard USB port.Please turn in your file(s) at the Speaker Ready Room at least 1 day before your scheduled presentation. You will not be able to load your presentation in the room that you are presenting.
Your presentation has been allocated a total of 15 minutes in the conference program, and at least two-three minutes of this time should be reserved for questions and comments from the audience. Out of courtesy and fairness to all participants, your oral presentation should not exceed 13 minutes, and the time schedule will be strictly followed. Each presentation room at the conference will be set-up with a conference computer, LCD projector, laser pointer, podium, and microphone.
To maximize the quality and clarity of your presentation, please adhere to the following guidelines.
- Use horizontal position (landscape orientation) for all slides. Material arranged vertically may exceed the height of the screen.
- Please ensure that you are using standard installed system fonts. Novelty or other downloaded fonts will not be supported.
- Lettering and numbering must be readable from the back of the room. Therefore, it is recommended text should not exceed 8 lines per slide.
- Avoid the use of embedded Microsoft "objects" (e.g., Excel graphs) that may be linked to external files.
- Avoid the use of live links to websites or data. Presentation computers will not be connected to the internet.
A significant amount of time on the agenda is given to the poster sessions. In the past there have been so many posters submitted that the poster session changes on a daily basis to allow all posters to be seen. The inclusion of posters also encourages the presentation of edgier topics and those which are new and developmental. There are also significant number of posters presented by student delegates.
Posters will be presented on Monday, Tuesday, Wednesday and Thursday during the conference in the Cromdale exhibition hall of the convention centre. Presenters are expected to be present at their posters during their dedicated poster session times.
- Posters must be in portrait orientation (vertical) and not exceed 1.00 metres (40 inches) wide by 1.80 metres (71 inches) tall. Posters in landscape orientation (horizontal) will not fit on the poster boards being used at the conference.
- Poster boards are cloth covered. Use push pins to attach your poster to the board.
- Posters are to be set up from 8:00 am on your presentation day and removed promptly at 6:30 pm the same day. You are responsible for the production set-up and take down of your own poster. Unclaimed posters are not the responsibility of the conference organisers, planner, or conference centre staff and will be disposed of following the conference.
- Posters can only be displayed by registered ICMGP delegates.
Suggestions for effective posters:
- Letters and numbers should be large enough to be readable from 1.5 m. For example, font size recommendations for Arial font: Title = 72 pt; Author and affiliation = 48 pt; Text = 36 pt. Use simple typeface and use bold type for headings.
- Use bullets, and keep text to a minimum. Don’t crowd information onto the poster.
- Keep figures and tables simple.
- Use a simple background and colour scheme that does not detract from the information being presented.
- Excessive use of organization logos or advertisements is discouraged.
- If possible, provide miniaturized copies of the poster (e.g., 22 cm x 28 cm; 8.5” x 11”) and your business card.
- Provide an envelope where people can leave their business card for requesting additional information.
- Include a recent photo of yourself in the upper right-hand corner so that people can find you for discussion later.